Employee Utilization Rate Calculator
Individual Utilization
Calculate one employee's utilization rate
hours
hours
$
$
Team Utilization
Calculate team-wide utilization metrics
hours
hours
%
Formula
Utilization Rate = (Billable Hours / Available Hours) x 100 | Gross Margin = (Revenue - Cost) / Revenue x 100
Frequently Asked Questions
What is a good utilization rate?
For professional services firms, target utilization rates are typically: 75-85% for consultants, 65-75% for managers (more admin/sales), and 50-60% for partners/directors. Rates above 85% risk burnout, while below 60% may indicate underutilization.
What is the difference between billable and capacity utilization?
Billable utilization measures time billed to clients vs total available time. Capacity utilization measures all productive work (billable + internal projects) vs available time. A person may have 70% billable utilization but 90% capacity utilization.
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